Having a smartphone and MFD (Multi-function printer) can be efficient and budget friendly, but read on to understand how it is hurting your business in the long run.

Here is your 2 min guide to know-it-all about document scanners

1. Over-reliance on the MFP

Having a complete solution to your business needs is convenient, however in the event that it keeps breaking down, it hurts the business. It creates unnecessary down-time and workflow disruption. A document scanner is built for rapid scanning and durability. The most advanced technology allows for it to be a Network Document Scanner allowing multiple individuals to share the same document scanner.

2. ECM is used

ECM (enterprise content management) is a system that manages all of your company’s documents. What good is a paper filled with business insights when it is not digitized to the system? All data and insights needs to be stored virtually for your team to make the right business decisions.

3. High volumes of paper digitization

In an ideal world, all companies could go paperless. For us to progress to that stage, we still need to manually input data from papers to the ECM or computer system. Having a document scanner allows for accurate document capturing, ensuring all data is processed. In today’s technology, the latest document scanners even preserve the quality of the paper than its current physical state.

4. Irregular shapes of paper

Grown used to placing a blank A4 paper to scan your claims? Canon Document Scanners are developed to scan laminated papers, small sheets of receipts and even A3 sized documents. The best part is don’t need to be separated. Any business can be thankful such technology.

5. Retail industry, Healthcare and Government

These 3 industries share a common trait where immediate action is required upon the customer’s request. Queuing times and satisfactory rates are a run against time the longer you make your customer wait. A document scanner is that simple solution. It directly inputs into your system, reduce paper clutter and enhances the customer experience.

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